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MOSS GROVE DENTAL PRACTICE

 

KEEPING YOUR RECORDS

 

This practice complies with the 1998 Data Protection Act and

this policy describes our procedures for ensuring that

personal information about patients is processed fairly and

lawfully.

 

WHAT PERSONAL DATA DO WE HOLD?

 

In order to provide you with a high standard of dental care and attention,

we need to hold personal information about you. This personal data

comprises:

such as your age, national insurance number/NHS number, address,

telephone number and your general medical practitioner.

provide and its cost.

record needs to be kept.

you, for example with other dentists to whom we have referred you for

specialist care or professionals in the hospital/community services.

 

WHY DO WE HOLD INFORMATION ABOUT YOU?

 

We need to keep comprehensive and accurate personal data about our

patients in order to provide them with safe and appropriate dental care.

We also need to process personal data about you in order to provide care

under NHS arrangements and to ensure the proper management and

administration of the NHS.

 

HOW WE PROCESS THE DATA

 

We will process personal data that we hold about you in the following

ways:

 

1. Retaining information

We will retain your dental records while you are a practice patient and

after you cease to be a patient, for at least eleven years or for children

until age 25, whichever is the longer.

 

2. Security of information

Personal data about you is held in the practice’s computer system and/or

in a manual filing system. The information is not accessible to the public

and only authorised members of staff have access to it. Our computer

system has secure audit trails and we back up information routinely.

 

3. Disclosure of information

In order to provide proper and safe dental care, we may need to disclose

personal information about you to:

 

remission from NHS charges).

 

Disclosure will take place on a ‘need-to-know’ basis, so that only those

individuals/organisations who need to know in order to provide care to

you and for the proper administration of Government (whose personnel

are covered by strict confidentiality rules) will be given the information.

Only the information that the recipient needs to know will be disclosed.

 

In very limited circumstances or when required by law or a court order,

personal data may have to be disclosed to a third party not connected

with your health care. In all other situations, disclosure that is not covered

by this Code of Practice will only occur when we have your specific

consent.

 

Where possible you will be informed of these requests for disclosure.

 

4. Access

You have the right of access to the data that we hold about you and to

receive a copy. Access may be obtained by making a request in writing

and the payment of a fee for access of £30. We will provide a copy of the

record within 40 days of receipt of the request and fee and an explanation

of your record should you require it.

 

5. If you do not agree

If you do not wish personal data that we hold about you to be disclosed or

used in the way that is described in this Code of Practice, please discuss

the matter with your dentist. You have the right to object, but this may

affect our ability to provide you with dental care.

 

 

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