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Moss Grove Dental Practice is committed to ensuring the security of personal

data held by the Practice. This objective is achieved by every member of the

Practice team complying with this policy.


Confidentiality (see also the Practice Confidentiality Policy)


information is monitored and breaches of security will be dealt with swiftly by

Kim Pickering (Practice owner/principal dentist)

reviewed, updated and deleted in a confidential manner when no longer

required. For example, we keep patient records for at least 11 years or until

the patient is aged 25 – whichever is the longer.


Physical Security Measures


circumstances and when authorised by Kim Pickering. If personal data

is taken from the premises it must never be left unattended in a car or in a

public place.

by patients or visitors to the Practice.

the use of intruder alarms, lockable windows and doors.

includes procedures set out for protecting and restoring personal data.


Information held on Computer


example the use of passwords and encryption. Passwords are only known to

those who require access to the information, are changed on a regular basis

and are not written down or kept near or on the computer for others to see.

fire proof container, off-site. Back-ups are also tested at prescribed intervals

to ensure that the information being stored is usable - should it be needed.

unintentional deletion or corruption of information.

erasure or overwriting of data. The system records details of any

amendments made to data, who made them and when.

computer viruses.


This statement has been issued to existing staff who have access to personal data

at the Practice and will be given to new staff during induction. Should any staff

have concerns about the security of personal data within the practice they should

contact Kim Pickering.


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