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Our policy is to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees and to provide such information, training and supervision as they need for this purpose. We also accept our responsibility for the health and safety of other people who may be affected by our work activities. This policy applies to all employees of the Practice, dental associates, dental hygienists and other contractors providing services to the Practice, such as anaesthetists.

The allocation of duties for safety matters and the particular arrangements that we will make to implement the policy are set out below.

This policy will be kept up to date, particularly as changes occur within the Practice. To ensure this, the policy and the way in which it has operated will be reviewed every year.


Signed :.................................................. Ms Kim Pickering (Practice owner)


Date : 15th September 2017






Kim Pickering and Maria Price regard communication between staff at the Practice as an essential part of health and safety management. Consultation on health and safety matters will be facilitated by means of practice meetings every month or as often as is deemed necessary.

Co-operation between staff at all levels is essential. All staff are expected to co-operate and accept their duties under this safety policy. Disciplinary action may be taken against any

employee who fails to follow safety rules or carry out duties under this policy.




1. Overall and final responsibility for health and safety matters within the Practice lies jointly with Kim Pickering and Maria Price.


2. Responsibility for this policy being carried out at the Practice lies with Kim Pickering (Practice owner)


3. The following are responsible for safety in particular areas:


·         Infection control (including clinical waste)                               - Kim Pickering

·         Radiation safety                                                                       - Kim Pickering

·         Mercury hygiene                                                                      - Kim Pickering

·         Risk assessments (including COSHH, Manual handling,

Fire & display screen equipment)                                            - Kim Pickering

·         Named Fire officer                                                                   - Kim Pickering


4. All employees have the responsibility to co-operate with Kim Pickering and Maria Price to achieve a healthy and safe workplace and to take reasonable care of themselves and others.


5. An employee who notices a health or safety problem, which s/he is not able to put right, must tell the appropriate person named above.


6. Other areas of responsibility:


·         Safety training                                                                          - Kim Pickering

·         Investigating accidents                                                                        - Kim Pickering

·         Monitoring maintenance of equipment                                                - Kim Pickering









Local branch of Health and Safety Executive:


1 Hagley Road
B16 8HS

Tel: 0121 607 6200




The qualified first-aider/appointed person for the practice is Kim Pickering.


The red first-aid box is located in the rear surgery along with a list of telephone numbers of local doctors and hospitals. The first-aid box is regularly checked ensure it is adequately stocked at all times.

All accidents must be entered in the accident report book, which is within the Practice Organiser, and to Kim Pickering or Maria Price who will decide whether the accident or incident should be reported to the Health and Safety Executive under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). Forms for this purpose are kept in the office. Accidents and hazardous incidents (such as spills of mercury) will be investigated by Kim Pickering and the findings documented in this H&S folder.

All staff receive annual training in cardiopulmonary resuscitation (CPR).


Display Screen Equipment


All users of display screen equipment (DSE) are given appropriate training on the health and safety aspects of this type of work. Kim Pickering conducts an assessment of all DSE workstations in the practice. Eye and eyesight tests are arranged on request and corrective eyewear, if required for use with DSE, is provided. A footrest and wrist pad is provided if required by the user.


Electrical Safety


Kim Pickering conducts regular visual inspections on all portable electrical equipment at the

practice. Records of these inspections are maintained and kept in the practice organiser. A combined inspection and test of the fixed supply will be carried out every three years by a qualified electrician. Portable electrical equipment will be maintained in accordance with guidelines issued by HSE for offices and other low risk environments. Records of these inspections and tests will be maintained and kept in the ‘Maintenance, Repairs & Servicing’ file in the office.


Fire safety


General fire safety within the practice is the responsibility of Kim Pickering.

Escape routes must be free from obstruction at all times and adequately signposted. Fire extinguishers are inspected annually by Regis Fire Extinguisher Services.

If a fire is discovered, members of staff should raise awareness within the practice, report the fire (dial 999) and evacuate the building. Staff are only expected to tackle a fire if it poses no threat to their personal safety to do so. Fire drills are conducted six-monthly

and a record kept in the office.





Manual Handling Operations


Where there is a risk of injury, manual handling operations must be avoided. Where they cannot be avoided, an assessment of the task should be undertaken taking into account the load, the working environment and the capability of the individual involved. Assistance should be requested from Kim Pickering or others within the Practice.


Personal Protective Equipment


Personal protective equipment is provided in those circumstances where employees are exposed to risks to their health that cannot be controlled by other means. Comprehensive training on its use, maintenance and purpose is provided as appropriate. Where appropriate, the Practice owner maintains such equipment in good working order.




Kim Pickering is responsible for ensuring all staff receive adequate training to ensure safe working practices and procedures. Training includes advice on the use and maintenance of personal protective equipment appropriate to the task concerned and emergency contingency plans.


The following tasks require special training due to their hazardous nature:


·         Use of the autoclaves for the sterilisation of instruments.

·         Decontamination of equipment prior to sterilisation.

·         Disposal of used local anaesthetic cartridges and needles.

·         Taking of any dental radiographs.



Visitors and Contractors


All contractors and visitors to the practice (with the exception of patients) should be referred to Kim Pickering to ensure that they are made aware of the hazards present and what precautions might be required.


Work Equipment


All equipment used in the practice is maintained in good working order and repair. Where

appropriate, equipment is clearly marked with health and safety warnings and staff provided with adequate protection. Equipment maintenance is undertaken as recommended by the manufacturer.


Workplace Inspections


Kim Pickering conducts regular inspections of the practice. A record of these inspections is kept in the Practice Organiser. Staff are informed of the significant findings as soon as is reasonably practicable or at the monthly staff meetings, whichever is appropriate.









Autoclaves and Air-Receivers


All clinical staff will be trained in the safe use of autoclaves. Staff who have not received training must not attempt to use any autoclave within the practice. At no time should any member of staff mishandle, tamper with or attempt to repair an autoclave. If an autoclave requires attention, it should be reported to Kim Pickering who will arrange for its repair.

Autoclaves in the practice are serviced at six monthly intervals by Dental Buying Group.

The Dental Buying Group carries out an annual inspection on all autoclaves according to the written scheme of examination.

The air receiver for the practice will be serviced annually by Quinton Compressed Air Services. It will also be inspected Quinton Compressed Air Services, as shown in the written scheme of examination.


Hazardous Substances


A number of hazardous substances are used in the day to day activities of the practice. These must be handled with care to avoid skin and eye contact, inhalation or ingestion. Assessments of the hazardous substances used are kept in the COSHH folder situated within the practice documents. Staff should familiarise themselves with the hazards associated with each substance and the recommended means of control.


Infection Control


The Practice infection control policy is displayed in both the surgeries and utility room – it must be adhered to at all times. If any aspect is not clear, please ask Kim Pickering who is responsible for infection control within the practice.


Training in the following areas will be provided for all staff:


·         Personal protection.

·         Procedures for the cleaning, sterilisation and storage of instruments.

·         Segregation and safe disposal of clinical waste.

·         Cleaning and decontamination of work surfaces and equipment.

·         Decontamination of laboratory items prior to dispatch.

·         Decontamination of instruments and equipment prior to service or repair.


Mercury Hygiene


Mercury vaporises at room temperature and can be absorbed into the body through inhalation or contact with the skin. The surgery is well ventilated to prevent the Occupational Exposure Standard being exceeded and protective gloves worn to reduce skin contact. Any mercury spills must be cleaned up immediately. The mercury spillage kit is kept in the back surgery.

In the event of a mercury spill, Kim Pickering or Maria Price should be informed and will decide what further action is required.





Kim Pickering is the Radiation Protection Supervisor (RPS) at the practice and is responsible for ensuring that the Practice complies with the regulations relating to radiation protection. A radiographic safety package is in place through The Dental Buying Group.


All staff are given general training about the radiation equipment used at the Practice. Only staff who have received appropriate training and possess the core of knowledge may take radiographs.

Such training will be arranged as required. A member of staff who has not undertaken formal,

approved training must not use radiographic equipment at the practice. At present the only persons permitted to take radiographs are Kim Pickering and Maria Price.


The Dental Buying Group will carry out a radiation safety survey every three years on all radiographic equipment. Regular servicing will be carried out by The Dental Buying Group, according to the manufacturer’s instruction. Local rules are updated annually, copies being given to all operators, displayed near each machine and kept in the office.

Monitoring badges are provided for all staff through the HPA.


In the event of radiographic equipment malfunctioning, the member of staff involved must

immediately switch off the machine (without entering the controlled zone) and report the incident to the RPS.


Waste Disposal


All waste generated at the practice is segregated into special, clinical and non-clinical waste for appropriate disposal. Clinical waste is collected in yellow bags which are then stored in the

locked yellow wheelie bins to await collection for disposal. Waste amalgam is kept in the store room. Particular attention is given to the safe disposal of sharps and used or partially used LA cartridges. Designated containers are provided for these purposes and are kept in the surgeries and spares in the store room. The company appointed to handle all clinical waste and the sharps and spent LA cartridges containers is Pestcare Environmental Ltd.

Non-clinical waste is collected in the green trade waste bags which are then kept in the store room for later disposal. Dudley Metropolitan Borough are responsible for the collection of

non-clinical waste.


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